政策 & 程序

This protocol is extremely important since it allows various levels of oversight that flow through the program and the accounting side 赞助项目, also known 作为资助和研究管理办公室(OGRA). 这允许OGRA确保 所有文件都是准确和完整的. 这个过程从“官方”开始 该提案将获得资助的通知. 此通知在表单中 获奖通知书. 校长和/或赠款和合同管理员 (GCA)通常接收通知, who also serves as the Authorized Organization Representative (AOR), 首席调查员/财务 高级职员及/或 助理副总裁 赞助项目.

收到此通知后 GCA prepares an Activation Package, which includes the Activation Memorandum (AM) to the 首席调查主任/财务主任(财务主任/财务主任). 的 GCA 与(拨款及合规专员)合作 GCS to schedule an orientation meeting with the PI/OF, involved faculty, and staff. 管理员 of the project must be involved and informed of the compliance issues, policies and 程序.

Workflow to the accounting side 赞助项目 ensures that fiscal information 计算是准确和完整的.

• 完成 激活需要 that the fiscal officer lists the deadline dates of the Progress and Financial Reports and the names of the persons responsible for submitting those reports. 财政 officer must be in the presence of the Pre-奖助金 and Contracts Administrator, initial their acknowledgment of the dates, and that they take full responsibility for reports that are not submitted to OGRA before deadlines and that are submitted late to the 机构.
• 项目推进政策: It is a policy of 188bet金宝搏官网登录网址 (CSU) that grant programs from federal, state, and other grantor sources are to be diligently sought after because of the far-reaching benefits they proffer for the University itself, its faculty, its students, other stakeholders, and the potential to enhance the reputation, morale, sense of 大学的荣誉和财务状况.
  It is a further policy of CSU to exercise great care to manage the risk assumed by the University caused by the requirement to conduct grant activities prior to receipt of the official final notice of award 授予 from the grantor 机构 and receipt 须获大学校董会批准. 这个政策的目的是最大化 the grant benefits while minimizing the opportunity for potential negative consequences in the unlikely event that an official final award notice is not received due to problems at the grantor 机构 or that Board approval is not obtained or is in any manner limited 和预期的不一样.

  To carry out these two policies, the following prescriptions must be observed during the period in which there is evidence of the grant award to CSU, but the official 最终获奖通知正在等待中:

  1. To initiate a grant, there must be some form of a written statement of intent and commitment to award the grant to CSU, such as a letter of intent, a memorandum of 理解之类的. 这种书面证据是实践和法律依据 通过预付CSU的现金来开展赠款活动.
  2. 的re must be regular ongoing follow-up communication with the grantor 机构 to ensure the commitment remains intact and there is no substantive change in the award amount 或补助金的其他关键条款. 犯罪现场组应该寻求承诺，承认 在这个未经批准的拨款阶段重申.
  3. As a state university with a fiduciary role in handling state funds, CSU must provide evidence that transactions are appropriately authorized during the unapproved phase 授予. This authorization is to be manifested through the following actions:
     1. Using a partial, preliminary budget for the grant, which reasonably and prudently limits the amount of spending that can be done in the unapproved phase. 预算 operates in lieu of an actual transfer of cash to the grant fund. 现金要入账 in the grant fund when it is received from the grantor 机构.
     2. Setting up a unique grant fund and fund number, which will be used throughout the duration of the grant and establishing the Principal Investigator (PI) as the fiscal officer for the grant who must be held accountable for all grant activities and the 赠款的整体成功.
     3. Managing and monitoring the expenditure of personnel salaries carefully by working closely with 人力资源 and Payroll to limit the number and dollar amount that 是否可在补助金未获批准的阶段支付.
     4. Following all CSU expenditure policies and 程序 for grant expenditures including, but not limited to, entering purchase requisitions in the CSU Buy procurement system and having the fiscal officer and Grant Accounting Group (GAG) review and pre-approve all expenditures before contractual commitment and actual payment of such expenditures.
     5. Ensuring all vendor contracts fully comply with all federal, state, CSU, and other 适用的规则、规章、政策和程序.
     6. Managing and monitoring any subrecipient awardees on a grant to ensure overall compliance 拨款保护鉴证组的资产，包括现金.
     7. Operating as a collaborative team comprised primarily of the Office of 奖助金 and 研究 政府 (OGRA), the Principal Investigator (PI) and his/her personnel resources, the 奖助金 Accounting Group (GAG), and other CSU departments as appropriate to properly and efficiently manage the grant in a manner that promotes maximum overall benefit and success and full compliance that aims to prevent or minimize audit findings.
  4. CSU is a state university that seeks to fulfill its mission by actively engaging in 资助及研究. It follows that all university departments must cooperate and collaborate to promote the success of CSU’s grant endeavors, especially when called upon by OGRA, the PI, or GAG in the exercise of their respective grant duties.

注意:请188bet金宝搏官网登录网址的GCA 申请 项目发展 的资金.